Grants Coordinator (Pre-Award and Post-Award)

Louisiana State University and Agricultural and Mechanical College
Remote friendly (E0238 Howe Russell Kniffen East Geoscience Complex United States of America)

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Job Posting Title:

Grants Coordinator (Pre-Award and Post-Award)


Position Type:

Professional / Unclassified



LSUAM Science - GG - Administration (Charlotte R Moore (00001682))


Work Location:

E0238 Howe Russell Kniffen East Geoscience Complex


Pay Grade:



Job Description:

The Geology and Geophysics department is seeking a full-time entry-level Grants Coordinator to administer the department's grants and contracts including all pre-award and post-award duties and serve as central grants/contracts liaison. The position will be responsible for pre-award duties such as assisting faculty with proposal submissions, coordinate reporting, filing extensions and modifications with faculty/Private Investigators (PI's) and providing grant proposal training and guidance to the faculty. Post-award duties include analyzing all financial transactions in compliance with each contract and providing financial guidance and assistance to faculty members to ensure compliance with grant restrictions and guidelines.  The individual would reconcile accounts, monitor financial activity and effort, handle long-range financial planning, analyze and audit daily business expenditures on grants and cost sharing accounts, prepare and process monthly journal entries, and advise Cost Center Manager (CCM) and/or HR Contact of necessary payroll adjustments.  The Grants Coordinator will keep faculty/Chair/CCM abreast of university regulations regarding overhead, benefits, various fees and other budgetary elements and serve as liaison with the University's central administrative offices for grants-related matters. 

Duties include:
40% Pre-award: Assists Principal Investigators (PI's) with proposal preparation including: 1) Creation of budgets and justification if necessary, 2) Transfer of budget details into funding agency portal, 3) Proofreading for conformity, 4) Generation and uploading of standard documents such as current and pending support, facilities/equipment statements, etc.  Reviews/routes proposals through the Office of Sponsored Programs (OSP) and GeauxGrants, completes any required forms related to the proposal and/or grants transfers, maintains files of assigned proposals and communicates issues and relevant deadlines.  Advises faculty preparing their own budgets of university regulations regarding overhead, benefits, computer charges and other budgetary elements. Stays abreast of various funding agency announcements of new opportunities of interest to G&G faculty. Stays abreast of funding opportunities within LSU including those in the Office of Research & Economic Development (ORED).

40% Post-award:  Provides assistance in policy determination to PI's.  Responsible for conformity to funding agency requirements of budgets and reports to funding agencies; must be familiar with and able to act accordingly.  Obtains LSU account numbers, receives records of grants establishment, contract modifications, and invoices from Sponsored Program Accounting (SPA) and provides copies to PI's, Chair and/or Cost Center Manager (CCM).  Initiates budget transfers, expenditure transfers, close outs, no-cost extensions and monitors expenditures including payroll and effort for audit and compliance purposes. Manages any external subcontracts associated with a funded award. Maintains a list of programs that each PI has an interest in and sends reminders of upcoming deadlines for those programs at appropriate intervals. Contacts funding agency at the PI's request.  Maintains all in-house records on grant and contract expenditures. Reconciles each grant and contract ledger using Workday and internal accounting spreadsheets and provides PI's with a summary report of all grants and contracts monthly.  Advises PI's of any anticipated budgetary problems or constraints and makes recommendations for satisfactory resolutions. Assists PI's in reporting (quarterly, annual and/or final) to funding agencies. Schedules/coordinates meetings with each PI on their grants per meeting schedule set by Chair/CCM.

10% Finance: Assist travel and procurement personnel with expense reports (travel and non-travel related). Assist procurement personnel with creating purchase orders, vendor enrollments, and procurement contracts.

5% Grants/Contracts Liaison:  Serves as principal liaison between the Faculty/Principal Investigators and the University (OSP, SPA, ORED, etc.) for administration of departmental grants and contracts.  Provides proposal training in GeauxGrants to faculty as needed.  Responds to requests by central administrative offices, Chair and/or PI's concerning grants and contracts. Serves as the primary pre-award and post-award contact for the Dean's Office and participates in campus and college work groups and trainings as necessary.  

5% Performs other duties and/or special projects as assigned by the Asst to the Chair/Business Manager and Chair.

Minimum Qualifications:
Bachelor's degree. Related experience in accounting, budgeting, finance, grants, or related field.

Preferred Qualifications:
Bachelor's degree in Accounting, Finance or related field with 2 years of experience. Specific experience required - Professional work experience; experience in grants administration and/or Workday


Additional Job Description:

Special Instructions:

Please submit a current cv and contact information of 3 references. An official transcript showing highest degree obtained will be needed prior to hire. Please contact Charlotte Moore cmoore1@lsu.edu for more information.


Posting Date:

February 2, 2024


Closing Date (Open Until Filled if No Date Specified):


Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!


Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.


Essential Position (Y/N):


LSU is an Equal Opportunity Employer and SAME Agency:

LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu).


HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu.  For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.

This job is closed.